CUSTOM INVITATIONS GUIDE

Congratulations on your engagement!

We hope that you are enjoying your wedding planning! Thank you for your interest in our custom wedding suites services. We encourage you to read and refer to this guide before, during and after the process. This short guide will give you an idea about our custom suite process. Custom suites are perfect for the couple looking for uniquely designed wedding stationery with a personal and intimate touch. The suites are designed especially for you and one that reflects you and your wedding day.

Custom invitations are unique to each couple, taking into consideration the overall aesthetic of the wedding. From custom design monograms and wreaths, to custom invitation layout of your choice a custom suite is an extension of your wedding day and one that can reflect your love story.

To ensure that we provide exceptional service and full attention to details, we are currently able to accept limited custom invitation clients a year. We encourage you to get in touch with us at least 6- 9 months prior to your wedding date.

It would be our greatest honor to be part of your wedding journey!

Investment

All custom work begins at $1,500. Our couples typically spend on minimum $4,000 for a full 5-pc suite and at least $6,000 for suites with day-of stationery and embellishments. Costs vary based on the complexity of the project, paper type, printing method, quantity and add-ons.

1. Initial Consultation

(1 - 2 weeks)

First, we begin with understanding you as a couple and your wedding stationery visions, stationery requirements as well as your budget.

We will also discuss on your wedding theme and color and how you would like them to reflect in your wedding stationery. We encourage you to share your wedding inspiration – and that means sharing with us your Pinterest board if you have one!

You will then receive a Quote Estimate based on the initial details you provided. Here, we can tweak the details and explore ideas to fit your vision.

Once you decide to work with us, we will provide you with a quotation and contract for approval. A 50% non-refundable deposit is required before we begin the design process.

You will also receive access to your designated Client Portal.

2. Inspiration, Design & Details

(1 - 2 weeks)

Design process starts once we receive complete wording for your invitation. Here, we will put together two (2) design mood boards based on your wedding stationery needs and wedding theme.

We will explore color palettes based on your theme, paper combinations, and any other design details for your suite.

Once you approve and sign-off on these elements, we will then proceed to the next step.

3. Design Process & Proofing

(2 - 3 Weeks)

1st Digital Proof + 1 Round of Revision You will receive two (2) digitized initial layout sketches in pencil. Select your choice and indicate any changes you require.

2nd Digital Proof + 1 Round of Revision You will receive your digital mock-up in color and in the actual format/design of your stationery. You may make minor revisions and/or check for spelling and grammar errors.

3rd Digital Proof + 1 Round of Revision You will receive a third digital mock-up if necessary. This will be your final chance to make any minor changes. Additional rounds of revision are between $30 and $100 depending on the type and complexity of the changes. This may also add up to 2 weeks in the production.

You will be required to sign-off the finalized digital proof before we head to printing and production. You may also be required to approve other elements such as for foil and letterpress printing as well as other custom designs or colors if applicable.

4. Printing & Production

(1 - 4 Weeks)

Once the final proof is approved, we will send the designs to production. Any changes after this stage will result in additional costs including set-up, design, shipping, and printing, and will add 1 – 4 weeks in your timeline.

5. Embellishments & Assembly

(1 - 3 Weeks)

If you require embellishments and assembly (such as wax seals, ribbon, twine and/or vellum etc.) allow additional 1 – 3 weeks in your timeline.

6. Shipping and Delivery

We use Canada Post (Canadian addresses) or FedEx (Canadian - express, US and International addresses) for tracked and insured shipment. See estimated standard delivery times below:

· Canada: up to 1 week

· USA: 2-3 weeks

· International: minimum 3 weeks

Shipping costs are not included in your order. They are calculated upon completion of your order and a separate invoice will be emailed to you. Your order will be shipped once this final invoice is paid.

PAYMENT SCHEDULE

1st Payment

1st Payment: 50% non-refundable deposit

Due: Upon signing of contract.

2nd Payment

2nd Payment: 50% balance

Due: Upon finalizing final proof, before design is sent for printing and production.

Shipping Fee

Due: Upon completion of order, before order is shipped.

WHEN SHOULD WE START THE PROCESS?

Find the month of your wedding to refer to our suggested ordering & mailing timeline. These timelines are based on a mail date of 6-8 weeks prior and a production time of 8 - 12 weeks.

For Save-the-Dates, we recommend that you order at least 8 - 12 months prior to your wedding month. Save-the-Dates should be mailed out 4 - 6 months ahead of your wedding and 8 - 12 months ahead for destination weddings.

January

Order in June / Mail in November

February

Order in July / Mail in December

March

Order in August / Mail in January

April

Order in September / Mail in February

May

Order in October / Mail in March

June

Order in November / Mail in April

July

Order in December / Mail in May

August

Order in January / Mail in June

September

Order in February / Mail in July

October

Order in March / Mail in August

November

Order in April / Mail in September

December

Order in May / Mail in October

HOW MANY PIECES DO WE NEED?

To determine the quantity needed, account for addresses or households instead of individual guests.We strongly recommend ordering 15 - 20 extra sets of invitation suites for last-minute guests and keepsakes.

As a fine art calligrapher and stationer, I love to not only create beautiful wedding stationery, but be a part of your wedding planning journey as well. I will guide you every step of the way from providing creative and artistic direction to offering ideas and suggestions. All your paper and calligraphy needs will be taken care of for a cohesive aesthetic and stress-free process.

The bespoke experience includes consultation (by phone/email/in person) to discuss in great details about your dream wedding stationery. It gives you an opportunity to ask more questions and learn more about my approach.

I will be with you in every step of the planning, design and production process - so feel free to contact or chat with me should you have questions or concerns about the whole process!

You will gain access to the Client Portal which will give you access to view the status of your stationery.

Ultimately, my goal is to create your dream wedding stationery and to make sure that you and your loved one(s) receive stress-free service and a seamless experience.

Designing with Intention

All stationery is thoughtfully designed to create beautiful and truly compelling works of art. All elements down to the finest details are curated to ensure your love story comes alive a natural and cohesive way.

Finest Materials

Your stationery will be crafted using the finest and most luxurious materials, in which we pride ourselves in our process and the products we use.

Timeless in Aesthetic

Our design approach is timeless, elegant and romantic. The result is a beautifully crafted wedding stationery that will stand the test of time.

Environmentally Conscious

Being environmentally conscious means we make mindful decisions such as reducing waste, re-using paper scraps and materials, using eco-friendly products to name a few. As a stationer, this may seem challenging but, we are always finding new ways to incorporate eco-friendly practices. We believe that even the smallest step can make a huge difference.

COVID-19

For couples getting married between April 2020 and April 2021, any fee associated with last minute changes to your details such as date or venue changes will be waived as long as your stationery has not been sent for printing or production.

We try to accommodate any changes due to the circumstances surrounding COVID-19. If your wedding has to be cancelled due to COVID-19, please contact us directly to learn more about our cancellation policy.

A complimentary digital postponement announcement/change of plans announcement is included in all custom invitation orders in JPG format only. Kindly inquire for your copy.

QUESTIONS?

If you have more questions, or if you’d like to view some of our materials, please contact us at hello@olumiscalligraphy.com.